How to organize a corporate relocation

Has your company generated steady growth over the years? How long have you been expanding? Hiring new people must have influenced the space in the office available per person. Has it become too difficult to fit everyone inside? And what about your IT equipment, such as servers, for example. In the case that your company has really grown as much as you believe, now would be the right time to move. In order to get the maximum from your employees, you need to provide them with enough space for their creativity to keep on flourishing. Bad surroundings can drown ideas, surely you know that. If you agree, then let us help you organize a corporate relocation the right way, so you can move without affecting your business.

Table of contents

1. Why relocate your office?
2. Why professionals do it better
3. Manpower, know-how, and time
4. How to prepare for the move
5. Handling the packing
6. Protecting your IT equipment
7. When should you move?
8. Plan ahead
9. Hire a reliable moving company
10. Corporate move checklist
11. Why choose Moving of America
12. Frequently asked questions

1. Why relocate your office?

Growth is a good problem to have, but it comes with a space problem. As you hire more people and add more IT equipment, the room available per person shrinks, and cramped surroundings can genuinely stifle the creativity and productivity you hired those people for. When it becomes too difficult to fit everyone comfortably inside, that is your signal that it is time to move.

A larger office space gives your team room to think, collaborate, and grow, and it signals to clients and partners that your business is thriving. The trick is to organize a corporate relocation without disrupting the business that made the move necessary in the first place. Everything that follows is about exactly that. If you are moving into New Jersey, there are also many benefits to moving your office to New Jersey worth weighing.

2. Why professionals do it better

Professionals organize a corporate relocation better than anyone else, and there is a simple reason for that. An office move is a large, complex job with a lot on the line, your equipment, your data, and your business continuity, and experience is what keeps all three safe.

If you are not planning to enter the moving industry any time soon, you should leave moving to those who will not treat your office as a guinea pig. Professional office movers get the job done quickly and efficiently, so you can organize a corporate relocation with confidence rather than crossing your fingers.

3. Manpower, know-how, and time

In order to organize a corporate relocation, you are going to need to meet three basic conditions:

1. Manpower. You have to have the people to see this job through. Moving offices is a large job due to the sheer amount of items involved. Look around: desks, chairs, computers, and all the cords that go with them. Lose a single cord and a computer will not work anymore. Imagine how many people it would take to move all of that.
2. Know-how. Knowledge is indispensable in the moving business, just like in any other industry. If you are inexperienced, you might suffer the consequences, which is why you should get commercial moving assistance to get it done quickly and efficiently.
3. Time. Moving takes a lot of time. If you engage in the process yourself with your employees included, your company`s performance would probably suffer, and that is something you should not let happen.

Meeting all three on your own is a tall order, which is exactly why most companies hand the job to specialists when they organize a corporate relocation.

4. How to prepare for the move

While professional movers are very helpful and can take care of a lot of aspects of the move, there are some things you can do to help them help you.

First of all, you should make a list of priorities that need to move ASAP. Hand this list over to your movers so they get an idea of what your most important items are. Also, make sure to know which items are coming with you right away and which are the ones you would require storage space for during the move. This simple prep work removes a huge amount of friction when you organize a corporate relocation.

5. Handling the packing

Packing is the aspect of the move that can be the trickiest to decide on. Moving of America offers professional packing services, and usually it is better to let professionals handle packing. They know how to protect your items from any damage that may occur during a move.

However, since you probably have a real estate or facilities team within your organization, it can be a good idea to have them prepare your items. At the very least, it would be very helpful if you could separate items according to their nature, then let the movers take it from there. A clear packing plan is one of the most important parts of learning how to organize a corporate relocation.

6. Protecting your IT equipment

Your servers, computers, and networking gear are the nervous system of your business, so they deserve special attention when you organize a corporate relocation. Downtime is expensive, and damaged data can be far worse, so plan the technology move as carefully as the furniture.

• Back up everything before a single machine is unplugged, so your data is safe no matter what.
• Label every cord and port so equipment can be reconnected quickly at the new office.
• Coordinate with your IT team on the shutdown and setup schedule to minimize downtime.
• Let professionals handle the physical transport of sensitive electronics with the right materials.

Handled well, your technology comes back online fast, and your team barely misses a beat.

7. When should you move?

In case you want to organize a corporate relocation, you will most definitely want to move when business is slowest. Depending on your industry, this could be any time of year, so look honestly at your calendar and pick your quietest stretch.

For most companies, summer is the sweet spot. The weather conditions are the most appropriate, and if you can time it for when most of your employees are on vacation, the move will be the smoothest possible. Scheduling around your slow season is one of the smartest moves you can make when you organize a corporate relocation.

8. Plan ahead

No matter whether you are about to organize a corporate move or a residential one, make sure to plan ahead. The moving process is very delicate, and it will take time to organize everything that you need.

Therefore, you should make sure to be ready for whatever may come your way. Start early, build a timeline, assign responsibilities, and keep your team informed at every stage. The earlier you begin to organize a corporate relocation, the more smoothly the whole thing unfolds. A written moving checklist is a great tool for keeping every task on track.

9. Hire a reliable moving company

In business, it is important to work with reliable companies all the time, and when you organize a corporate relocation, nothing is any different. To easily get in touch with a good moving company, you should ask for referrals. Companies in your vicinity have probably moved at some point, so ask them and you may get great information on who to hire.

Also, when you are close to booking, make sure to read online reviews on the company you are thinking of hiring. To be sure you are dealing with a mover that has a proven record of good business practices, check the Better Business Bureau and read genuine customer reviews. Choosing a reputable, accredited company is the final and most important step to organize a corporate relocation successfully.

10. Corporate move checklist

Here is a quick reference for how to organize a corporate relocation from start to finish.

11. Why choose Moving of America

Moving of America has the experience and manpower to organize a corporate relocation without disrupting your business. Our commercial crews handle the planning, packing, IT, and transport, so your team can stay focused on the work. When you contact us, your dedicated Move Advisor walks you through your estimate and answers every question before you commit.

• Commercial expertise: Our commercial movers and office movers handle furniture, equipment, and electronics with care.
• Honest quotes: Your Move Advisor provides a clear written estimate with no surprise fees.
• Full range of services: From packing services to storage in NJ, we handle every part of your office move.

We are fully licensed, insured, and accredited, and you can verify our credentials directly: US DOT 1601312, MC 592337, NY DOT 38444, and NJ License 39PC00096600. We are also A+ accredited with the Better Business Bureau. When you are ready to organize a corporate relocation, our team and your Move Advisor are here to help.

12. Frequently asked questions

How do I organize a corporate relocation?

Hire experienced commercial movers who bring the manpower, know-how, and time, make a priority list of what must move first, plan the packing and IT carefully, schedule the move for your slow season, plan well ahead, and vet the moving company with referrals and reviews.

Should I hire professionals or move the office myself?

Professionals, in almost every case. An office move requires manpower, specialized knowledge, and significant time. Doing it yourself pulls employees off their jobs and risks damage to expensive equipment, so your company`s performance suffers.

When is the best time for a corporate move?

Move when business is slowest, which varies by industry. Summer is often ideal because the weather is favorable and many employees are on vacation, so the move causes the least disruption possible.

How do I protect IT equipment during an office move?

Back up all data before unplugging anything, label every cord and port for fast reconnection, coordinate the shutdown and setup schedule with your IT team, and let professionals physically transport sensitive electronics with the right materials.

How do I choose a reliable commercial mover?

Ask nearby businesses for referrals, read genuine online reviews, and check the company`s Better Business Bureau rating and accreditation. A proven record of good business practices is what you are looking for.

Can Moving of America handle my corporate relocation?

Yes. We specialize in commercial and office moves, handling manpower, packing, IT, and transport, and we are licensed in New Jersey and New York with an A+ BBB rating. Your Move Advisor will walk you through the details before you commit.

The bottom line

To organize a corporate relocation without hurting your business, lean on professionals who bring the manpower, know-how, and time it demands. Make a priority list, plan the packing and IT carefully, move during your slow season, plan well ahead, and hire a reliable, well-reviewed company. Do those things and your office move becomes an upgrade, not an ordeal.

When you are ready to make the move, Moving of America is here to help. As a fully licensed, insured, and accredited moving company serving New Jersey and New York, we make your corporate relocation simple from start to finish. Reach out for a free moving quote today.